Job Description

A global, publicly traded manufacturing company that is a leading supplier of materials for in solar tracking systems is looking for an Executive Assistant to support the President and the CHRO. The company has been in business over 30 years and has recently expanded. The role is 4 days in office, 1 day remote. There is a gym in the building for employees.

About the Job:

¨ Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global operations of the company

¨ Vet and prioritize emails

¨ Draft and prepare correspondence for internal announcements, B oard meetings, and organizations th e Executives are involved with

¨ Handle confidential and sensitive information with discretion

¨ Screen incoming phone calls delivering detailed, timely messages to the appropriate parties

¨ Maintain the President and CHRO's calendars, including scheduling meetings, appointments, Maintain and manage a daily calendar of global meetings and events

¨ Schedule internal and external meetings in multiple time zones, including preparing agendas, taking minutes, and following up on action items

¨ Coordinate Board meetings

¨ Assist with special projects, including research, data collection, and report preparation

¨ Coordinate cross-functional initiatives and ensure timely completion of tasks

¨ Serve as the primary point of contact for internal and external stakeholders

¨ Draft and proofread emails, reports, and presentations

¨ Coordinate complex travel arrangements including flights, cars, hotels, and other reservations including international travel

¨ Prepare Word, Excel, PowerPoint presentations, decks, agendas, reports, special projects, and other documents in support of objectives for the organization.

¨ Conserve Executives’ time by reading, researching, collecting, and analyzing information as needed, in advance

¨ Process expense reports

¨ Limited off-hour availability

About You:

¨ Minimum of 5 years of experience supporting a C-level executive

¨ Background at a global company a plus

¨ BA/BS from a college or university a plus

¨ Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

¨ Experience using SharePoint a plus

¨ Dynamic and proactive comfortable in a fast-paced environment

¨ Able to pivot easily

¨ Polished, professional demeanor

¨ Proactive go-getter; no task is too big or too small

¨ Outstanding communication skills

Salary, Bonus, Benefits (medical, dental, vision), 401k match

Hours: 8-5

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